IT/Office Equipment

IT Asset Management for Teams That Keep the Business Running

Cheqroom is asset management software that connects your hardware, software licenses, and the people they're assigned to — giving IT full visibility and operational control across every device, from first deployment to final offboard.

The Challenge

Your Assets Are Deployed. Your Visibility Isn't.

Managing IT assets today means reconciling systems that were never built to talk to each other. A ticketing tool for help desk. A spreadsheet for inventory. An HRIS for headcount. A shared drive for license keys. Your hardware, the people using it, and the workflows around it are all part of the same operation, but when those pieces don't connect, IT absorbs every gap.

Devices leave the building without a record
Offboarded employees still show active hardware assignments
Provisioning new hires runs on institutional knowledge and Slack messages
Audits surface assets nobody can physically locate
Licenses renew automatically because nobody tracked the seat count
Help desk tickets get resolved but the underlying asset record doesn't reflect the updates
Capital planning is guesswork because deployment history lives nowhere

The Solution

Your Devices Are Tracked. Your Workflows Are Too.

Cheqroom gives IT a single system for every physical asset, software license, and space resource across your environment. From the moment a device is provisioned to the day it's retired, every assignment, transfer, service request, and return is tracked with full custody and audit history without the spreadsheet.

Manage the full asset lifecycle: Track every device from procurement through deployment, transfer, and retirement.
Streamline provisioning and offboarding: Build equipment kits for new hires, automate return workflows on departure, and close the loop between IT and HR without the back-and-forth.
Assign assets with real accountability: Tie every device to a person via SSO or LDAP, so ownership, custody, and transfer history are always current.
Run your help desk from the same system: Log service requests, route issues to the right technician, and keep asset condition records updated without leaving the platform.
Track software licenses alongside hardware: Manage seat counts, renewal dates, assigned users, costs, and access credentials in one place.
Extend visibility to fixed assets and spaces: From AV equipment in conference rooms to projectors in all-hands spaces, keep IT-managed infrastructure on the same record.
Sync your stack: Connect Cheqroom to your HRIS, ticketing system, or identity provider so your asset data lives where your operations already run.

How It Works

Step 1 — Request and Deploy Your team browses a live catalog of available equipment and submits a request in seconds. Approvals are routed automatically based on the rules you set.

Step 2 — Track Everything in Between Transfers, maintenance, software licenses, and reassignments all update in one system throughout deployment cycles— so your inventory stays accurate without manual data entry.

Step 3 — Return and Offboard Cleanly When an employee leaves, easily capture condition on return, unassign licenses, and close every asset record.

And at any point — pull a report. Utilization, lifecycle status, license spend, and audit history are always current and ready.

6 Features Built for IT Teams

Employee Provisioning and Offboarding Workflows

Build equipment kits for new hires and automate return workflows when someone leaves.

Self-Service Equipment Requests

A browsable catalog with real-time availability lets employees request what they need with approvals, fulfillment, and tracking built in.

Hardware Asset Tracking and Lifecycle Management

Track every device record from procurement to retirement with details like location, custody, condition, warranty, and repair history in one place.

Software License and Access Tracking

Know what's active, what's idle, and what's renewing before the invoice arrives.

Help Desk & Service Request Routing

Log issues, route them to the right technician, and automatically keep asset condition history current with every ticket update.

SSO & Audit-Ready History

Tie every device to a person via SSO or LDAP, keep a full audit trail across every assignment and transfer, and maintain native integrations with your HRIS and ticketing system so nothing has to be entered twice.

What You Can Track, Manage & Set Up

Laptops, monitors, and peripherals across departments and remote offices
Loaner workflows for help desk and support teams
Servers, switches, and infrastructure tools across multiple data centers or branches
Fixed asset tracking for conference rooms, AV systems, and shared spaces
Software license seats and renewal dates
Warranty expiration and preventable failure alerts
Utilization rates and idle asset identification
Total cost of ownership for every asset